WORKING INSIDE YOUR TEAM / FIVE DECISIONS

We build inside your team's normal rhythm.

We do not hand over a specification and disappear. Our architects work alongside process owners through Fit, Lock, Build, Prove and Launch, with a visible output and decision at every stage.

See the five decisions Request a free Triage Clinic

Work beside the process ownerA shared working cadence, not an anonymous ticket queue.
Prove the imperfect pathAmbiguous, missing and broken inputs are part of acceptance.
Leave your team in controlNamed owners, approval, pause, recovery and handover.

THE DELIVERY CADENCE

Five decisions move the workflow forward.

Each stage produces something your team can inspect and a decision it must make. Progress is visible; uncertainty does not disappear into a project queue.

01
Fit
Identify the trigger, owner, business outcome and constraints. A workflow with unclear authority, unavailable data or an unsuitable risk profile may need review before any implementation offer.
What you receive
Workflow brief
The decision
Is the work repeatable, useful and suitable?
Your part
Bring the workflow owner and an example.
02
Lock
Confirm input and output contracts, included systems, approval rights, exceptions, baseline, exclusions and costs. Changes to that agreement require an explicit scope decision.
What you receive
Scope & acceptance record
The decision
Do we agree what done means?
Your part
Confirm the scope and a measurable baseline.
03
Build
Use customer-controlled accounts, connect only the agreed sources and implement the normal and failure paths. Make draft behaviour visible before a production action is enabled.
What you receive
Working implementation
The decision
Can the agreed path work with approved access?
Your part
Provide approved access and sample data.
04
Prove
Review normal, ambiguous, missing and invalid inputs, unavailable systems and unsafe requests. The workflow owner accepts the agreed cases; a successful build alone is not acceptance.
What you receive
Acceptance evidence
The decision
Does it work when the input is imperfect?
Your part
Review results and accept the implementation.
05
Launch
Agree the release, train users, record ownership and recovery steps, and review the outcome against the baseline. Support and improvements have a defined scope.
What you receive
Operating handover
The decision
Can the team run and recover it?
Your part
Name the owner and join the handover.

WHAT WORKING TOGETHER LOOKS LIKE

Close to the work from first evidence to handover.

AIFAB works with the people who know the process, the systems and the consequences. The implementation stays small enough to understand and serious enough to operate.

FIT + LOCK

Start from the work, not a technology brief.

We start with a real example, realistic volume and the person accountable for the process. Together we agree what the workflow should and should not do before discussing a build.

One process owner and a representative example
Included systems, exceptions and who decides what
A measurable baseline and written acceptance criteria

BUILD + PROVE

Build beside the people who know it.

Draft behaviour is visible before an external action is enabled. We test the expected path and the moments where data, instructions or systems fail.

Customer-approved access and sample data
Visible drafts before consequential actions
Normal, ambiguous, invalid and unavailable cases

LAUNCH + OPERATE

Launch with an owner and a manual path.

The team knows who decides, how to pause new automated work and how to continue manually. Training, recovery and improvement are explicit parts of handover.

Named owner and authorised approval path
Customer-held pause and documented manual fallback
Versioned handover, training and recovery instructions

TIMING & DEPENDENCIES

A focused window with a clear starting line.

A Workflow Launch is normally a focused 10–15 business-day delivery window after scope, access and sample data are ready. AIFAB joins the agreed team cadence rather than operating as an anonymous ticket queue. Customer review, procurement and security approval can still affect elapsed time.

Compare all offers

Workflow Blueprint

3–5 business days

A complex or multi-system workflow

Team Launch

5–7 business days

A team getting started

Workflow Launch

10–15 business days

One workflow, one team

Operations Pack

4–6 weeks

A department ready to connect

Enablement Sprint

60 days

Teams after implementation

OWNERSHIP & HANDOVER

The work stays with your team.

A launch is complete only when the accountable team can understand the workflow, make its decisions and follow the recovery path.

The agreed implementation and versioned configuration
Input/output contracts and approval responsibilities
Acceptance evidence and known limitations
Operating, escalation and recovery instructions
User training and an outcome-review plan

A DIFFERENT STARTING POINT

AI implementation
without the theatre.

Less time talking about what AI might do. More time making one useful thing work.

OUR DEFAULTSmall enough to prove.
Serious enough to rely on.

THE USUAL APPROACHTHE AIFAB APPROACH

Start with AI technologyStart with one expensive repetitive workflow

Open-ended discoveryFixed scope and clear acceptance

Another standalone platformThe systems your team already uses

A proof of conceptA controlled production launch

Autonomous by defaultHuman approval where it matters

A strategy documentA working implementation

Hidden vendor dependencyCustomer-owned accounts and handover

ONE WORKFLOW IS ENOUGH TO START

LET’S MAKE IT WORK.

Name one workflow
that repeats every week.

In a short fit call, we can usually determine whether the workflow is suitable, what systems are involved and whether a fixed-scope implementation is realistic.

No obligationNo sensitive data requiredNo automated sales spam

Request a free Triage Clinic Check workflow fit Estimate the value

What happens next.

We review the workflow.
We reply within one business day.
If it fits, we hold a free 45-minute Workflow Triage Clinic.
If the work is complex, the next step may be a Workflow Blueprint before any implementation proposal.

Prepare for a 45-minute Triage Clinic

Bring one repetitive task, its owner, the systems involved and an approximate monthly volume. An anonymised example is enough. NDA available before sensitive discussions.

The Workflow Fit Checker and ROI Calculator work without an email address.